Data Privacy Notice                                                          

Keele University is committed to looking after your data.

This ancillary privacy notice details the specific data processing activities which the Impact Accelerator Unit at Keele will undertake in relation to BeeFree, which is a resource website for patients, carers, members of the public and clinicians which aims to support people with long term pain and associated mental health difficulties.

This Privacy Notice should be read in conjunction with other privacy information which you can find at: www.keele.ac.uk/privacynotices/

 Data Protection Principles

We will comply with data protection law. This says that the personal information we hold about you must be:

  1. Used lawfully, fairly and in a transparent way.
  2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  3. Relevant to the purposes we have told you about and limited only to those purposes.
  4. Accurate and kept up to date.
  5. Kept only as long as necessary for the purposes we have told you about.
  6. Kept securely.

Categories of personal data to be processed 

  • Name
  • Username
  • Email Address
  • General location

This data is processed on the basis of the following condition:  

Article 6 (1)(e) – public task Lawful basis –it is our public task

As a higher education establishment, the University conducts research and monitors that in terms of who is accessing our evidence and services

How is your personal information collected?

We will collect data from you directly.

In order to access the online training, you will need to provide your username, email and general location.

You will be asked to complete a feedback questionnaire about the service.

How we will use information about you

Data will not be used for any purposes other than to assist you in logging in to your training area. We may use general locations for reporting and evaluation purposes but these will never be linked to usernames or email addresses and any identifiable, personal information will not be shared.

Data Sharing

This will be kept confidential and secure and will only be accessible by a small number of staff from Keele University, wordpress and More Than Just Design. The above data will not be shared outside the University unnecessarily.

The information will only be shared with third parties when we have a legal basis to do so.

 Data Retention Period

We will only retain your personal information for as long as necessary to fulfil the purposes that we collected it for.

Your data will be kept for 6 months after the point that you inform us that you no longer require access to the resource. (See the University’s Retention Schedule here for guidance)

Your Rights

You have a number of rights with regards to how we process your information including access, correction, erasure and restriction.

Full details of these rights and how to exercise them can be found at: https://www.keele.ac.uk/informationgovernance/yourdata-yourrights/

Data Protection Officer

If you have any questions about this privacy notice or how we handle your personal information, please contact the University’s Data Protection Officer (DPO). You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

DPO contact details: dpo@keele.ac.uk

ICO contact details: www.ico.org.uk

Changes to this Privacy Notice

We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.